A key benefit of a Method Grid account is the Method Grid Store – a growing collection of free grids that cover a number of common, repeatable business situations and practice areas. This week sees an update to our project and program management (PPM) grid – bringing the Project Governance theme up to date (with related guidance and control elements).
This follows the first grid release of the engagement management theme – as covered in this “Art of Gridding” blog. This blog also described some of the overarching principles behind this grid’s design.
In this latest update, we have added a project governance theme to the framework.
As all experienced PPM practitioners know, projects and programs “live or die” as a function of the thought and attention applied to their governance – so this is a central aspect to any PPM related methodology.
Per the overall grid, our content is aligned to such established standards as PRINCE2 and Managing Successful Programmes (MSP). Even if you are unfamiliar with such standards, the guidance talks to accepted tenets of governance “best practice” – as written “with the blood” from a myriad of projects/programs that went wrong.
At its heart, this new theme brings to life two fundamental aspects of project governance.
Firstly, the use of stage control gates to supervise the control of a project/program; essentially, to only allow a project/program to progress when there is sufficient clarity/control in place to justify the next investment bound of time/resource/money. This is all about the careful design of approval stages and being clear from the outset as to the rigour of such an approval process (for example: what control products will be required at each stage gate). This discipline will always focus on the project/program business case; constantly asking of the temporary team: are we still set to deliver the intended outcomes/benefits? As a minimum, governance in this context is about avoiding the common unthinking drift into a situation where the projected business benefits no longer justify the allocated resources and effort allocation and a project/program needs drastic recalibration or termination.
Our new theme provides a detailed c.20 page guidance document on this aspect and a simple control checklist template (that can be used to set the level of control products required).